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Minutes of Annual Meeting
Homeowner’s Association of Spalding Green
Thursday, October 21, 2002
On Thursday, October 21, 2002 at the appointed time as set forth in the Notice properly sent and delivered to the membership in accordance with the Bylaws of the Association, the 2002 annual meeting was called to order at approximately 7:40pm. Attendance, including proxies, exceeded the 30% required pursuant to the Bylaws to constitute a quorum.
The first order of business was a recital by Secretary Jonathan Ginsberg of the minutes of the 2001 annual meeting. Following the presentation of the 2001 minutes a motion was made and seconded to approve said minutes. The 2001 minutes were thereafter adopted unanimously by voice vote.
Next, President Don Besch reported to the membership that the Board had met in January and October, 2002 and had discussed several matters including its intention to enforce diligently the architectural and maintenance covenants codified in the newly enacted Bylaws approved by the Association membership in 2002.
The President thereafter called upon Leslie Grubin, a member of the Architectural Control Committee (ACC) to report to the membership the activities of the ACC and common examples of minor and major violations. Ms. Grubin reported that the three members of the ACC - herself, Jane Cohen and Sharon Barnaby - periodically conduct walk throughs of the subdivision. She noted that common violations included such things as rusted basketball goals, construction debris, yard clippings, garbage cans in driveways for several days, and plastic play equipment in front yards. Ms. Grubin reiterated that any resident intending to engage in a building project, roofing or painting of a different color than before needed to submit plans and secure approval of the ACC.
The President then opened the floor for discussion about ACC activities. Several residents asked questions about how strict the ACC would be and the President explained the Board’s procedure for notification of violations.
Next, the President announced to the membership that Elaine Brasch had agreed to continue as treasurer for one more year to synchronize the treasurer’s term with that of the other Board members. He then asked for a Motion and a Second to approve Ms. Brasch’s continued service. The Motion was approved by voice vote and the attendees applauded Ms. Brasch’s continued servicere with a thunderous ovation.
The President then asked treasurer Brasch to report to the membership regarding the state of the Association’s finances. Ms. Brasch reported that the Association’s expenses were roughly the same as its income and that the Association’s approximately $3,000 cushion would remain for the foreseeable future. A copy of Ms. Brasch’s Income and Expense Summary is attached hereto. Ms. Brasch further stated that she saw no reason to increase dues.
Secretary Ginsberg then reported that he had continued to maintain the Association’s web site at a “free” ISP host. He noted that the Association could secure a domain name (i.e. www.spaldinggreen.com) for approximately $15 and hosting for approximately $14 per month. The President asked for comments from the membership and it was decided to postpone a vote on any web site expenditures for a year - in the meantime the Board would monitor the use and utility of the no cost version of the Association web site.
A motion was made and seconded to approve the Treasurer’s report and the report was approved by voice vote.
The President then asked former president Mike King for a report on the status of the undeveloped land at the back of the subdivision. Mr. King reported that there were no active plans for development and that with the state of the economy it was not likely that anyone could develop this land profitably for several years.
Finally, the President stated his concern to the membership about traffic issues within the subdivision - specifically, that too many residents and visitors are running stop signs and driving too fast.
A motion was then made and seconded for adjournment, and approved by voice vote. The meeting concluded at approximately 9:30pm.
Respectfully submitted Approved:
Jonathan Ginsberg Don Besch
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